ChildDiary

TABLE OF CONTENTS

• Introduction 
• Preparation
  • 1- Create institutional account
  • 2- Add each of the classrooms/groups
  • 3- Adding the rest of your team
  • 4- Installing the application on mobile phones/tablets
  • 5- Add the children to each class
  • 6- Adding Family Members
  • 7- What if you need help?
• Module 1
  • 1- Sending institutional messages 
  • 2- Recording learning and sharing it with parents
  • 3- Recording daily routines (attendance, hygiene, eating,...)
  • 4- Use Events to schedule meetings, request authorisations, ...
  • 5- Consult all the information
  • 6- What if you need help?
• Module 2
  • 1- Managing communication with families
  • 2- Organise your documents and records by Categories
  • 3- Reflecting on teaching practice
  • 4- Making and sharing plannings
  • 6- Documents required by the guardianships
  • 7- What if you need help?
• Module 3
  • 1- Consult the Reports
• What if you need help?
• What other educators say

Introduction 

In this article you will find the guide to implement ChildDiary in several Classrooms of your institution, ensuring the visibility of all communication with families and pedagogical documentation by the Directorate/Coordination.

If your institution has not yet signed up for ChildDiary's institutional plan, click here to learn more and schedule a demonstration with your entire team without any obligation.

If you only want to use the (free) CLASSROOM PLAN, please use this guide.

Preparation

1- Create institutional account

This is the first step and is the basis of the configuration of your institution's account.

The Manager is responsible for this step and will create only ONE ACCOUNT which will be given the Management profile.
It is from the institutional account that educators and other professionals will be added.

The Manager is responsible for this step and will create only ONE ACCOUNT which will be given the "Manager Profile".
It is from the institutional account that educators and other professionals will be added.

Fill in this form to create the institution's master account.

Some notes:

• Fill in the form to create the master account
• You must use the institution's main email which will be associated to a "Management" profile

2- Add each of the classrooms/groups

See this article to learn how to add rooms.

3- Adding the rest of your team

See this articleto learn how to add your team

4- Installing the application on mobile phones/tablets

See this article to learn how to install the application

5- Add the children to each class

We recommend that this step is done by those responsible for each room. 

See this article to learn how to add children

6- Adding Family Members

You can add the family members after the initial exploration of the platform

Watch this article to learn how to add Family and Parents.

The video below shows how families access information:

Some important notes:

• For each child you can add multiple Family Members. 
• You can add family members WITH access to ChildDiary, for Parents. When added they receive an email to set their password
• You can add family members WITHOUT ChildDiary access, for other family members who may be authorized to check your child in or out at the institution.
• See this Parent Kit. You can share it in its entirety, or just the documents you think you need.

7- What if you need help?

When you need help, we're always here for you. 

Check out this article to find out all the ways you can talk to us.

Module 1

1- Sending institutional messages 

See this article to learn how to send messages to parents (notices, messages, circulars, notes,...)

2- Recording learning and sharing it with parents

See this article for how to record children's learning (observation records).

3- Recording daily routines (attendance, hygiene, eating,...)

See this article to learn how to record children's daily routines

4- Use Events to schedule meetings, request authorisations, ...

To know how to use Events see this article.

See this article which explains how you can schedule meetings with Parents or team meetings.

5- View all the information

See this article to learn how to consult all the information added per child, type, date, category, ...

6- What if you need help?

When you need help we are always here for you. 

Check out this article to find out all the ways you can talk to us.

Module 2

1- Managing communication with families

To know how to manage communication with families see this article.

2- Organise your documents and records by Categories

See this article to learn how to organise your records and other uploaded documents (occurrences, internal records,...)

Note: To know how to build the child/group's Learning Journal see this article

3- Reflecting on teaching practice

See this article to find out how to base your assessments and planning.

4- Making and sharing plannings

See this article to learn about the various ways you can make your Plannings

5- Evaluations

See this article to learn about the types of assessment you can do.

6- What if you need help?

When you need help, we're always here for you. 

Check out this article to find out all the ways you can talk to us.

Module 3

1- Consult the Reports

You can consult the following reports:

• Attendance report
• Sleep Reportc
• Hygiene report
• Curriculum report
• Parental access

What if you need help?

When you need help, we're always here for you. 

Check out this article to find out all the ways you can talk to us.

What other educators say

"We found ChildDiary to be secure, quick, straightforward and easy to use from the very start." Rosheen Temple, WeeCare RTE

"The easy to use format gave us real confidence to run with the product and the team really enjoys working with a company who are at the end of the phone if you need them" Deirdre Moriarty, Mallow Community Childcare